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Clerk and Treasurer: Mrs S. Moffat Tel & FAX 01753-891582 e-mails smoffat@chalfontstpeter-pc.gov.uk MINUTES OF THE DULY CONVENED MEETING OF THE PARISH COUNCIL OF CHALFONT ST PETER HELD IN THE COUNCIL OFFICES, CHALFONT ST PETER, ON MONDAY, 23rd APRIL, 2007 AT 8P.M. 196 PRESENT Cllr Palmer (Chairman), Cllr R Allen, Cllr Mrs Bacon, Cllr Banham, Cllr Mrs Darby, Cllr Gupta, Cllr Horne, Cllr Moffat, Cllr Nowell, Cllr Mrs Smith, Cllr Warder, Cllr Watts and the Clerk. 197 TO ACCEPT APOLOGIES FOR ABSENCE Apologies were received from Cllr Adams and Cllr Shafe. 198 DECLARATION OF INTEREST None were declared. 199 MINUTES OF THE LAST MEETING Minutes of the last meeting held on 19th March, 2007, were considered and signed by the Chairman as a true record. 200 MATTERS ARISING FROM THE LAST MINUTES None. 201 CHAIRMAN’S ANNOUNCEMENTS • The Chairman asked for the agenda item regarding ‘Accounts’ to be at the end of the meeting to allow more time for signing. • The Chairman congratulated Chalfont St Peter Village Association for the display of St George’s Day flags in the Village centre and asked for a letter to be sent to them to this effect. • The Chairman thanked all the retiring councillors; Cllr Banham, Cllr Horne, Cllr Watts and Cllr Guptah, for all their work they had done for the Village as parish councillors. At this point Cllr Mrs Smith interjected to thank Cllr Palmer for all his hard work and this was agreed unanimously by all present. • Cllr Palmer and Cllr Mrs Darby had conducted the Clerk’s appraisal and this will be distributed on pink paper at a later date. 202 CORRESPONDENCE • Booklets for borrowing:- Chalk and Trees, What’s on in the Chilterns, News of the Woods, Community Care Guide, CSP Parish Magazine. • Minutes of the meeting of Denham Aerodrome Consultative Committee held on 6th December, 2006. • Update on the Local Transport Plan 2006-11 – revised Area Action Plans will be launched at ‘Transport Matters’ exhibitions around the County in summer 2007. • Invitation to the AGM of Age Concern on 15th May 2007, 2 p.m. at Chalfont Community Centre- Guest speaker is Debbie Taylor from Bucks PCT. 203 Reports of Committees Amenities and Planning on 26th March and 16th April, 2007 Reports and recommendations were proposed and accepted as a true record. 204 Matters Arising Minute 177A/181A Don Marionos Latino Food – Cllr Mrs Bacon had received representation in support of this application. Cllr Warder has received strong objections from residents living close by to this property. Open Spaces on 2nd April, 2007 Deferred to the next council meeting. 204 TO CONSIDER THE RENEWAL OF THE PARISH COUNCIL INSURANCE POLICY WITH ALLIANZ-CORNHILL This was considered and it was agreed to renew the policy. 205 TO RENEW THE ANNUAL SUBSCRIPTION TO BALC At the proposition of Cllr Mrs Smith, seconded by Cllr Mrs Bacon it was agreed to renew the membership to BALC. Cllr Palmer pointed out that in future it would be beneficial that representatives from the Parish Council attended the Executive meetings of BALC to ensure the concerns of the Parish Council are raised. 206 TO CONSIDER ENTERING THE ‘BEST KEPT VILLAGE COMPETITION’ It was agreed to enter the competition. 207 TO ACCEPT UHY HACKER YOUNG AS THE EXTERNAL AUDITOR AND RECEIPT OF THE LETTER SENT TOGETHER WITH THE ‘2007 ANNUAL RETURNS- IMPORTANT PRACTICAL POINTS’ The letter and attachment of ‘Important Practical Points’ was accepted by councillors. The Clerk pointed out to councillors the item under ‘Conflicts of Interests’ whereby members are asked to write to UHY Hacker Young if they are aware if the Accountancy Firm acted for them in a personal capacity, and to let UHY Hacker Young know of which council they are a member so that arrangements can be made for the audit to be conducted by another member of the UHY Hacker Young organisation. Under ‘Important Practical Points’ the ‘Review of Effectiveness of Internal control’ will be considered at the next Policy and Finance meeting 208 TO CONSIDER NEW PLAYGROUND EQUIPMENT AT GOLD HILL COMMON A plan of the playground equipment was circulated at the meeting. The Playground Company had put forward a promotional offer to install the playground at a cost of £12,000 instead of over £20,000. There is already £10,000 in the capital budget for new playground equipment earmarked for Gold Hill Common. The additional £2,000 was available in reserves. Cllr Moffat explained he had been to meetings with a local group of parents who were willing to raise funds for new playground equipment at Gold Hill Common. At the proposition of Cllr Mrs Darby, seconded by Cllr Moffat it was agreed to proceed with the purchase and installation of this playground equipment. Cllr Moffat would ask the parent group if it wished to donate £2,000 towards the costs but if unsuccessful it was agreed that the £2,000 would be used from Reserves. 209 TO CONSIDER SUPPORTING THE PROPOSED PLANS FOR AYLESBURY VALE AND CHILTERN HILLS REGISTRATION SERVICES TO BECOME A SINGLE BUCKINGHAMSHIRE REGISTRATION SERVICE It was agreed to support this proposal providing there would be no reduction in the provision of the service. 210 COUNCILLORS’ REPORTS Cllr Palmer reported he had attended the Local Area Committee meeting on the 18th April, 2007 and he would circulate his report by email later this week. 211 CLERK’S REPORT Noted. The Clerk pointed out there were two contested Wards in the Parish Elections on the 3rd May, 2007; Gold Hill and Austenwood Wards. The count of these votes would take place on Friday afternoon of the 4th May, 2007. INFORMATION ITEMS 212 FAREWELLS Cllrs Banham and Watts (retiring councillors) wished the council well for the future. 213 ACCOUNTS Cheques signed out of council at the end of March 2007 by Cllr Palmer and Cllr Moffat:- A &A Simms – lawnmower repairs 992.47 NFU Mutual – insurance for new machines 423.15 Fineland Forestry – removal of dangerous trees 1468.75 Spalding - tools 30.53 Chiltern District Council – dog bin emptying for 2006-7 2566.20 Streetmaster – memorial bench 679.15 Grant and Stone - materials 7.72 Cheques signed in council for April 2007 The following accounts were examined and, upon being found in order, cheques were signed on the proposition of Cllr Palmer, seconded by Cllr Mrs Bacon:- Inland Revenue 1925.13 Bucks C.C. – superannuation 1832.73 Southern Electric – unmetered electricity 367.51 Neil Curtis – grave digger 270.00 SLCC Enterprises Ltd – vat for clerks course 57.75 Team Flitwick – gas oil 456.50 Public Works Loan Board – loan for premises 13,614.27 Jacobs UK Ltd – new lights for skate board area 3485.05 Thames Valley Police Authority – PSCO support 3191.00 Mrs W Fuller – returning reserved burial plot H48 72.00 Grant and Stone - materials 31.40 Geo Browns Implements Ltd - equipment 211.50 Mrs Harris – agreement for allowing petrol tank to be stored on farm 70.00 Imprest account 400.00 Rowan Farm Nursery – memorial tree 35.00 BALC – renew subscription 1276.54 Allianz Cornhill - insurance 4303.80 Powergen – gas supply 78.21 Standing Orders and Direct Debit British Gas Business – electricity supply 118.80 25.4.07 - salaries 5269.50 Imprest Account 27.3.07 Cash - petty 100.00 3.4.07 M Alderton - cleaner 72.00 19.4.07 Cash - petty 100.00 Petty cash checked No other business being raised, the meeting closed at 8.54p.m. |
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