Chalfont St Peter Parish Council Minutes - July 2007

MINUTES OF THE DULY CONVENED MEETING OF THE PARISH COUNCIL OF CHALFONT ST PETER HE IN THE COUNCIL OFFICES, CHALFONT ST PETER, ON MONDAY, 23RD JULY, 2007 AT 8P.M,

17. PRESENT
Cllr Darby (Chairman), Cllr B Allen, CMr Bacon, Cllr Beane, Cllr Brooke, Cllr Harper, Cllr Heath, Cllr Mille Cllr Nowell, Cllr Quigley, Cllr L Smith, Cllr Warder and P Harries (Clerk)

18. APOLOGIES
Apologies were received from Cllr. R Alien, Cllr. Adams and Cllr. B Smith

19. DECLARATION OF INTERESTS
None

20. MINUTES OF THE LAST MEETING -
Minutes of the last meeting held on 25th June, 2007 were considered and signed by the Chairman as a true record after the following amendment were made:-
Minute 8 .....Village Appraisal group's bank account'
Minute 9 ....'at the top of the hill in Market Place'.

21. ACCOUNTS
The following accounts were examined and, upon being found in order, cheques were signed at the proposition of Cllr Bacon, seconded Cllr. Harper.

RECEIPTS
HM Revenue and VAT 14026.69
Customs

22. AUDIT
Audit paperwork was circulated prior to meeting. —''
22i Income and expenditure - approved and signed.
22ti Balance Sheet - approved and signed.
22iii Bank reconciliation - approved and signed.
22iv Record of Assets - approved and signed.
22v Statement of Accounts and Statement of Assurance of the Annual Return - approved and signed.

23. MATTERS ARISING
• At the Transport Matters Exhibition there were timetables for Amersham and Beaconsfield and none for Chalfont St. Peter. The 335 was not on the timetable, was told it did not exist. Commented that there appeared to be a lack of co-ordination.
• Thanks to all who turned up for Feast Day.
• Private viewing arranged by the Heritage Group to take place at a later date.

24. CHAIRMANS ANNOUNCEMENTS
• Scouts visiting Chalfont St Peter from Germany have asked to make a presentation from the
Burgomeister of their town to the 'Burgomeister' of Chalfont St. Peter. Cllr R Alien will accept the gif on behalf of the village.
• Cllr. B Alien - told the meeting that the PACCAR Foundation had given a cheque for £500,000 to the Scout Camp, which would enable it to continue running.
• Cllr R Allen will be presented with the cheque from the Buckinghamshire Building Society on Friday 26lh July for the Coronation Clock. Cllrs R Alien and B Alien will be attending.

25. REPORTS OF COMMITTEES
Open Spaces - notes of informal meeting held on 2nd July, 2007 - Noted. Comments Arising:-
• Cllr Mrs Harper informed the meeting that she had attended the prize giving at St. Mary's School. They had produced models and displays for a new play area for Gold Hill Common as part of event arranged by the Bucks Business Partnership. The girls had a complete brief and they involved in design, construction and teamwork.
Cllr Mrs Darby hoped that any future arrangements would be carried out with the knowledge
of the Parish Council.
• Directional sign A413 - Cllr Mrs Bacon had been onto BCC. This was of very little concern to
them. In future it will have to go through the proper channels. Cllr Mrs Darby suggested a sign on
the A413 pointing to Mill Meadow. The Council had already been told that the existing sign has to
be replaced with one of the same size. It is thought that perhaps it would be better to have the
sign saying Mill Meadow and then another sign indicating the other organisations. Cllr Nowell
suggested erecting a new sign on the same site and of the same size with as few organisations
on it as possible. This to be referred back to Open Spaces.
• Precinct - Cllr. B Alien - said that all the surface water that runs down the streets goes into drains and ends up in the River Misbourne and is nothing to do with the actual foul drain. He had spoken to the agent who said he had been told nothing about it. Thames Water installed pumps and non return valves. On this particular Sunday there was a huge downpour which caused serious flooding. Twenty four hours later it was half flooded. Then every drain was filled right up. Writing to the owner of the precinct pointing out it is a health and safety issue. Cllr Darby suggested that copies of the correspondence which Cllr B Alien had on this be circulated to the shop owners.
• Best Kept Village competition. No results out at this time.

Policy And Finance on 4th June
Minutes (not presented at last meeting) were accepted as a true record.

Amenities And Planning on 9th July Minutes were accepted a true record. Matters Arising
• Although the Italian restaurant in Market Place has been granted an alcohol licence, they do not have planning permission at present. Parish Council wrote to the Magistrates Court but have now had a reply stating that the Parish Council had not made proper objections at the earlier hearing in April and therefore cannot appeal at this time. Cllr Mrs Darby pointed out the old method of informing the Parish Council of licence applications does not happen any more. The Parish Council no longer gets officially notified. Licensing applications are published in the Bucks Free Press. It is only South Bucks District Council who still send out information to their parishes. Will have to check on the web site regularly for new licence applications.
• Cllr Adams' response to the gypsies and travellers consultation was approved.
• Time Breaker, refer to Policy & Finance committee.
• Community Association Open Day rota for Parish Council table was circulated.
• Bucks Waste Development Plan document, referred back to A&P. Cllr B Alien informed the Council that Wapseys Wood has been a land fill for many years. An energy from waste plan is very clean. The greatest problem being the higher volume of vehicles.

26. CORRESPONDENCE
• Temporary road closures - noted.
• Tree inspector's comments and recommendations regarding Bull Lane - Noted.

27. COUNCILLORS' REPORTS
• Cllr Miller - VOPAG - A community voluntary car service had been considered. Cllr Mrs Darby pointed out that there were already several similar services in operation; suggested these be contacted in order not to duplicate.
Cllr Mrs Bacon - Local Area Committee - crossing at Mill Meadow is estimated for September ,2007. Refused a pelican crossing as it was too expensive.
• Cllr. Quigley - BALC - the representatives of Milton Keynes want to link with Bucks.
• Cllr. Nowell - PCT meeting - the deficit has grown at the same pace as last year. Have another set of consultants. Bucks Hospital Trust - to attend on Wednesday.

28. INFORMATION ITEMS
Cllr Quigley - car parking in Lower Road. Wanted to know if the Parish Council had any news on this as he was very concerned about the risk of a major accident occurring in the future.

No other business being raised, the meeting closed at 10.05pm