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CHALFONT ST PETER
PARISH COUNCIL Council office, adj. The Community Centre, Gravel Hill, Chalfont St Peter, Bucks,SL9 9QX Clerk and Treasurer: Mrs S.Moffat Tel & FAX 01753-891582 e-mail smoffat@chalfontstpeter-pc.gov.uk MINUTES OF THE DULY CONVENED MEETING OF THE PARISH COUNCIL OF CHALFONT ST PETER HELD IN THE COMMUNITY CENTRE, CHALFONT ST PETER, ON MONDAY 23rd JUNE, 2003 AT 8 P.M. 23 PRESENT Cllr J Banham (Chairman), Cllr K Adams, Cllr B Allen, Cllr Mrs J Bacon, Cllr Mrs I Darby, Cllr V Gupta, Cllr M Horne, Cllr A Moffat, and the Clerk. 24 TO ACCEPT APOLOGIES FOR ABSENCE Apologies were received from Cllr Mrs Smith, Cllr Mrs A West, Cllr N Collins, Cllr D Palmer and Cllr J Warder. 25 DECLARATION OF INTERESTS None were received. 26 CHAIRMANS ANNOUNCEMENTS The Chairman thanked his son and Cllrs Gupta, Moffat and Palmer for helping with the litter picking for the Best Kept Village Competition. The Chairman had attended a Strawberry Tea at Abbey Home, Austenmead on behalf of the Parish Council. 27 MINUTES OF THE LAST MEETING Minutes of the last meeting held on 12th May, 2003, were considered and signed by the Chairman as a true record. 28 MATTERS ARISING Minute 7 - Committee membership of Cllr Warder deferred until the next meeting due to his absence. Minute 12/421 - Two meetings have been held regarding Chipstead and a day had been set for Saturday 12th July for a clear up of the rubbish on the site. Allocation of funding for further projects on the estate has not been finalised yet. Minute 17 - Councillors were satisfied with the 'CV's of the candidates to be interviewed for co-option. 29 CORRESPONDENCE Booklets for borrowing:-CSP Parish Magazine, English Nature, Anonymous Bucks, Chiltern News, CPRE Newsletter, News of the Woods. Launch of the Vehicle Crime Prevention Campaign on 27th May, 2003 - Noted. Standards Board for England had produced a booklet and video to help introduce new members to the code of conduct and is available from the Clerk. Cllr Gupta attended CDC's training session on this subject. CDC confirmed that the Dog Designation Orders are now in place which means that if anyone allows their dog to defecate in any designated area and does not remove the faeces they are guilty of an offence and an be issued with a fixed penalty notice or prosecuted through the courts. 30 REPORTS OF COMMITTEES Amenities and Planning on 27th May, 2003. Reports and recommendations were accepted on the proposition of Cllr Horne, seconded by Cllr Allen. Amenities and Planning on 16th June, 2003. Reports and recommendations were accepted on the proposition of Cllr Mrs Darby, seconded by Cllr Horne Matters Arising Minute 24A Precinct - A letter had been received from the Estates Manager outlining improvement work to be carried out this year. The potholes had already been filled in. Open Spaces on 2nd June, 2003 Reports and recommendations were accepted on the proposition of Cllr Moffat, seconded by Cllr Banham. Policy and Finance on 9th June, 2003 It was pointed out that in these Minutes the Policy and Finance Committee were recommending the unaudited accounts to be ratified. Reports and recommendations were accepted on the proposition of Cllr Mrs Darby, seconded by Cllr Ms Bacon. Matters Arising Minute11F - To consider the possibility of sponsoring additional police vehicle - Cllr Banham asked members of the public at the Police Meeting if they supported this proposal but the public were definitely opposed to this suggestion. Minute 12 F To make comment on the periodic electoral review of Bucks C.C. - It was pointed out that no specific views were made at this stage but just a general comment on the whole of the County. 31 ACCOUNTS Cheques signed out of Council on 27th May and 6th June 2003 by Cllrs Banham and Palmer Chalfont Services Community Ltd - wine and soft drink for Parish Meeting (chairman's allowance) 86.00 Vehicle License application - Landrover 165.00 Tony Bond Structures - Garden of Rest shed 4935.00 Three Valleys Water - Gravel Hill Allotments 30.82 NEAT - stationary and office equipment 91.40 Farnham common Nursery - Memorial trees 56.40 N F U Insurance -Landrover 273.39 Imprest 900.00 The following accounts were examined and, upon being found in order, cheques were signed on the proposition of Cllr Adams, seconded by Cllr Allen. Inland Revenue 1428.50 Bucks C.C. - superannunation 1178.57 CDC - Church Lane Car park 2345.59 SEC - Lighting - Street light quarterly charge 3652.01 SEC Lighting - Replacement col 150, Morris Cl 316.86 Southern Electric - unmetered electricity 357.36 Southern Electric - garage 11.08 BT -Office phone 158.87 A & A Simms Lawnmowers - machinery repairs 152.76 Neil Curtis - gravedigger 520.00 Three Valleys Water - Hill House allotments 80.76 BALC - Good Councillors Guide 8.00 World of Color Service Ltd - photocopier quarterly charge 77.55 Geo Browns Implements Ltd - machinery parts 8.52 CSP Community Ass. - office electricity 87.00 CSP Community Ass. - Building Insurance 310.00 NSE - footpath Maintenance 18.00 St Paul's Church - grant 250.00 Chiltern Open Air Museum - grant 450.00 Grant & Stone - materials - 14.89+17.63+137.75+62.08 = 232.35 232.35 Slough Borough Nursery - bedding plants 179.01 Direct Debits and Standing Orders 1.6.03 Council Room rates - DD 60.00 25.6.03 - SO 1262.29 25.6.03 - SO 1057.45 25.6.03 - SO 950.42 Imprest Account 14.5.07 Cash - wages 207.44 21.5.03 Cash - wages 229.70, petty 100 329.70 28.5.03 Cash- wages 229.70 30.5.03 - overtime 26.49 4.6.03 Cash - wages 229.70 10.6.03 Cash - wages 229.70, petty 100 329.70 10.6.03 - compensation for paint on coat 25.00 18.6.03 - Cash - wages 229.70, petty 100 329.70 Petty cash tin checked Cheques to be signed by Cllr Mrs Darby and Cllr Moffat in July. 32 TRANSFER OF JUSTICES LICENSES AT THE POACHERS AND GREYHOUND INN Noted. 33 TO CONSIDER REVISING COUNCIL'S MEETING DATES BETWEEN SEPTEMBER TO DECEMBER, 2003 Chiltern District Council have now set the dates for the rest of the year after the elections. In order for Amenities and Planning to coincide with changes in CDC's Planning Committee dates and to remain at one meeting a week, the revised dates are recommended to be approved. The Clerk to issue dates for up until the end of the council's year, i.e. April, 2004. 34 TO CONSIDER WORKING TOWARDS BECOMING A 'QUALITY PARISH' The Clerk had prepared a report for consideration. Since the report was written the government have produced another document on Quality Parishes. After much discussion, Cllr Horne proposed, seconded by Cllr Gupta, that the consideration of becoming a Quality Parish should be deferred until the next Council meeting in order to allow new councillors time to read the Government documents. This was agreed unanimously. 35 TO AGREE THE CONTENTS AND DESIGN OF THE PARISH COUNCIL WEB SITE It was agreed that contact numbers for 'Outside Bodies' should be deleted. Also to organise for parish councillors to have the domain name email address and not their personal emails on the web site. Parish web site to be linked to Colne Valley Park web site. It was agreed that it was a well designed web site containing a lot of information and the designer, Mr Watts, should be commended for all his work. It was decided to launch the web site as soon as the domain name becomes available. 36 TO CONSIDER THE REPLY FROM ROYAL MAIL REGARDING THE REQUEST FOR A POST OFFICE BALLOT TO REMOVE GERRARDS CROSS FROM THE POSTAL ADDRESS OF CHALFONT ST PETER Royal Mail was unable to respond to our request due to Gerrards Cross being the postal town. Staincross was able to have a ballot for the inclusion of a locality but Chalfont St Peter is unable to have a ballot for the exclusion of a postal town. It was agreed that the Clerk should ask Royal Mail the reasons for Chalfont St Giles not having the postal town, Amersham, included in its postal address. 37 TO AGREE A ROTA TO
MAN THE STALL AT ST PETER'S FEAST DAY INFORMATION ITEMS 38 MEETING WITH THE LEADER OF THE CHILTERN DISTRICT COUNCIL 39 LAND FOR SALE AT GRAVEL HILL |
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