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Clerk and Treasurer: Mrs S. Moffat Tel & FAX 01753-891582 e-mail smoffat@chalfontstpeter-pc.gov.uk MINUTES OF THE DULY CONVENED MEETING OF THE PARISH COUNCIL OF CHALFONT ST PETER HELD IN THE COUNCIL OFFICES, CHALFONT ST PETER, ON WEDNESDAY, 24TH MAY, 2006 AT 8 P.M. 1 PRESENT Cllr D Palmer (Chairman), Cllr K Adams, Cllr B Allen, Cllr R Allen, Cllr J Banham, Cllr Mrs I Darby, Cllr V Gupta, Cllr M Horne, Cllr A Moffat, Cllr P Shafe, Cllr Mrs L Smith, Cllr Dr Warder, Cllr Watts, and the Clerk. 2 ELECTION OF CHAIRMAN On the proposition of Cllr B Allen, seconded by Cllr Mrs Darby, Cllr Palmer was nominated as Chairman. No other nominations being received, Cllr Palmer was duly elected for the ensuing year. 3 ELECTION OF VICE-CHAIRMAN On the proposition of Cllr Palmer, seconded by Cllr Moffat, Cllr Nowell was nominated as Vice-Chairman. On the proposition of Cllr B Allen, seconded by Cllr Banham, Cllr Gupta was also nominated as Vice-Chairman. It was agreed to have a secret ballot to vote for the Vice-Chairman. Cllr Nowell won the ballot, 7 votes to 6 votes. Therefore, Cllr Nowell was elected Vice-Chairman for the ensuing year. 4 TO ACCEPT APOLOGIES FOR ABSENCE Apologies were received from Cllr Nowell and Cllr Mrs Bacon. 5 DECLARATIONS OF INTERESTS None were received. 6 ELECTION OF COMMITTEES Open Spaces It was agreed for the membership of this committee to be as follows:- Cllr Moffat, Cllr Watts, Cllr Palmer, Cllr Nowell, Cllr Gupta, Cllr Mrs Bacon and Cllr Warder. Amenities and Planning It was agreed for the membership of this committee to be as follows:- Cllr Adams, Cllr B Allen, Cllr R Allen, Cllr Horne, Cllr Nowell, Cllr Palmer, Cllr Shafe and Cllr Mrs Smith. Policy and Finance It was agreed for the membership of this committee to be as follows:- Cllr Adams, Cllr Banham, Cllr Mrs Bacon, Cllr Moffat, Cllr Nowell, Cllr Palmer, Cllr Mrs Smith, and Cllr Watts. 7 ELECTION OF CHAIRMEN OF COMMITTEES Open Spaces Upon the proposition of Cllr Palmer, seconded by Cllr Watts, members of this committee elected Cllr Moffat as Chairman for the ensuing year. Upon the proposition of Cllr Moffat, seconded by Cllr Palmer, members of this committee elected Cllr Watts as Vice-Chairman for the ensuing year. Amenities and Planning Cllr Palmer proposed Cllr Nowell for Chairman of this committee. This was seconded by Cllr Shafe. Cllr Allen proposed Cllr Mrs Smith as Chairman, seconded by Cllr Adams. On a vote being taken by a show of hands, it was agreed by 4 votes to 3 that Cllr Mrs Smith should be elected Chairman for the ensuing year. There were 2 proposals for Vice-Chairman, Cllr Nowell and Cllr Adams. A vote was taken by a show of hands and it was agreed by 4 votes to 3 that Cllr Adams should be elected as Vice-Chairman for the ensuing year. Policy and Finance Upon the proposition of Cllr Palmer, seconded by Cllr Banham, members of this committee elected Cllr Mrs Darby as Chairman for the ensuing year. Upon the proposition of Cllr Palmer, seconded by Cllr Watts, members of this committee elected Cllr Nowell as Vice-Chairman for the ensuing year. 8 REPRENTATIVES ON LOCAL BODIES Representatives on local bodies were agreed as shown on attached list. 9 MINUTES OF THE LAST MEETING Minutes of the last meeting held on 25th April, 2005, were considered and signed by the Chairman as a true record. 10 MATTERS ARISING None were raised. 11 CHAIRMAN’S ANNOUNCEMENT None. 12 CORRESPONDENCE • Booklets for borrowing:- Matters Arising, Local Council Review and Wild Life News. • Response from the Head Teacher of Holy Cross School to thank the Council for its best wishes and she assured the Council that every effort had been made to keep the school open but to no avail. • Youth Community Action Team – report provided of activity by the outreach workers in the Chalfont St Peter area. 13 REPORTS OF COMMITTEES Amenities and Planning on 8th May, 2005 Reports and recommendations were proposed and accepted. 14 REPORT ON THE COUNCIL INSURANCES FOR 2006-7 The Council insurance had been upgraded to take into account the new council offices and it was agreed to accept the insurance offered by Allianz-Cornhill. It was also agreed to renew the vehicle insurance with NFU Mutual. 15 TO CONSIDER THE LETTINGS POLICY OF ELLWOOD HOUSE It was agreed to write to CDC with a copy to Paradigm Housing to ask for assurance that there would be a local lettings policy so that the 7 flats would be offered to the elderly of Chalfont St Peter before the District Council’s general housing allocations policy is invoked. Also to seek assurance that the local lettings policy will always take priority when these flats become vacant in the future. It was also agreed to ask that Chiltern District Council/Paradigm Housing would consider initiating a scheme for the local warden to visit the elderly in these flats on a weekly basis and to ensure the elderly in these flats have access to a personal alarm system for emergencies. 16 ACCOUNTS Cheques signed out of Council signed by Cllr Palmer and Cllr Moffat- D M Beagle Contractors Ltd – 8391.72 Cheques for signing in Council On the proposition of Cllr Banham, seconded by Cllr Adams the accounts were agreed with the exception of NFU Mutual as the renewal notice with the increased premium had not arrived in time. Inland Revenue 1913.13 Bucks C.C. - superannuation 1340.47 CDC –Church Lane car park 2668.43 Alliance Cornhill Insurance PLC – Council Insurance 3704.65 NFU Mutual – Landrover Insurance 375.37 Post Office Ltd – Landrover road tax 175.00 Southern Electric – unmetered electricity 334.01 Chiltern District Council – rates for Garden of Rest 664.55 BLE Contractors – painting lamp posts 3225.00 ACE - skip hire 199.00 Viking Direct - materials 297.57 Neil Curtis & Sons – grave digging 270.00 Cressex Embroidery – protective clothing 273.18 Geo Browns Implements Ltd – machine and parts 611.93 Signs of the Times Ltd – sign for Vic Wotton Bridge 494.91 Playsafety Ltd – playground safety cheque 303.15 Team Flitwick – gas oil 412.55 S Moffat – refreshments for Parish AGM 37.93 Southern Bearings Ltd - bearing 72.70 Greenham – protective clothing – 24.63+14.81 39.44 CSP Community Association – licence fee for last quarter to end of March 2006 169.94 Wicksteed Leisure – parts for playground equipment 161.93 Grant and Stone – protective boots and parts – 106.50 + 7.81 +26.41 140.72 Hertfordshire County Council – materials and equipment 129.45 Chiltern Open Air Museum – donation for talk by S Shave at the Parish AGM 50.00 Imprest 500.00 STANDING ORDERS AND DIRECT DEBITS 25.5.06– Salaries 4807.03 1.5.06 – Rates for Council Offices 355.60 IMPREST ACCOUNT 24.4.06 – BALC - Best Kept Village fee 8.00 24.4.06 – cash -petty 100.00 3.5.06 – cash petty 100.00 24.4. 06- cleaner 120.00 5.5.06 - cleaner 50.00 18.506 – cash - petty 200.00 22.5.06 – cash - petty 100.00 Petty cash checked 17 TO CONSIDER THE PARISH COUNCIL’S STAND FOR FEAST DAY It was agreed to have a similar stand as last year. The duty rota was completed. 18 TO AGREE THAT CHURCH LANE CAR PARK SHOULD HAVE A ‘FREE PARKING’ SATURDAY ON 24TH JUNE 2006. This was agreed. It was not known at this stage if the French Market would be present. 19 CLERKS REPORT Noted. INFORMATION ITEMS 20 ID SCAM Cllr Adams reported ID skams were occurring in the Village. 21 PARKING AND SPEEDING PROBLEMS IN LOWER ROAD Cllr Horne reported that a member of VOPAG had carried out a survey regarding problems with parked cars and speeding vehicles along Lower Road. He had not received a satisfactory reply from CDC. This item to be raised at next Council. 22 STATIC MOBILE HOME PARKED IN A FRONT GARDEN AT LEACHCROFT Cllr Moffat reported that a 26 foot mobile home had been parked in the front garden of a house in Leachcroft. He had visited the concerned neighbours and had the support of Cllr Dodd but no action was able to be carried out as it was a temporary structure. 23 CHALFONT ST PETER LIBRARY Cllr Watts raised concern that the closure of Chalfont St Peter library may be next in line after the closure of library in Chalfont St Giles. 24 DEBENHAM HOUSE Cllr Mrs Darby asked about the future of Debenham House as it was now boarded up. The Clerk advised her to contact Cllr Nowell and Cllr Mrs Bacon were at the last Debenham House liaison meeting. 25 WHEELIE BINS Cllr Mrs Darby raised concerns that wheelie bins were not replaced on the boundary of the property once emptied. This has already been brought to the attention of Cllr Warder who is investigating the matter. No other business being raised the meeting closed at 9.50p.m. |
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