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Clerk and Treasurer: Mrs S. Moffat
Tel & FAX 01753-891582
e-mail smoffat@chalfontstpeter-pc.gov.uk
MINUTES OF THE DULY CONVENED MEETING OF THE PARISH
COUNCIL OF CHALFONT ST PETER HELD IN THE COUNCIL
OFFICES, CHALFONT ST PETER, ON MONDAY, 14TH MAY, 2007 AT
8 P.M.
1 PRESENT
Cllr Mrs Darby (Chairman), Cllr K Adams, Cllr B Allen,
Cllr Mrs Bacon, Cllr Beane, Cllr Mrs Brooke, Cllr Mrs
Harper, Cllr Heath, Cllr M Miller, Cllr Nowell, Cllr B
Smith, Cllr Mrs L Smith, Cllr Quigley, Cllr Dr Warder and the Clerk.
2 ELECTION OF CHAIRMAN
On the proposition of Cllr Mrs Darby, seconded by Cllr
Mrs Bacon, Cllr R Allen was nominated as Chairman. No
other nominations being received, Cllr R Allen was duly
elected for the ensuing year.
3 ELECTION OF VICE-CHAIRMAN
On the proposition of Cllr Mrs Smith, seconded by Cllr
Warder, Cllr Mrs Darby was nominated as
Vice-Chairman. No other nominations being received, Cllr
Mrs Darby was duly elected for the ensuing year.
4 TO ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllr R Allen.
5 DECLARATIONS OF INTERESTS
None were received.
6 ELECTION OF COMMITTEES
Open Spaces
It was agreed for the membership of this committee to be
as follows:- Cllr Mrs Bacon, Cllr R Allen, Cllr Mrs
Darby, Cllr Mrs Harper, Cllr Heath, Cllr Miller, Cllr
Quigley and Cllr Mrs Smith.Amenities and Planning
It was agreed for the membership of this committee to be
as follows:-
Cllr Adams, Cllr B Allen, Cllr R Allen, Cllr Beane, Cllr
Mrs Brooke, Cllr Mrs Darby, Cllr Miller and Cllr Smith.
Policy and Finance
It was agreed for the membership of this committee to be
as follows:-
Cllr Adams, Cllr R Allen, Cllr Mrs Bacon, Cllr Mrs
Brooke, Cllr Mrs Darby, Cllr Mrs Harper, Cllr Nowell,
and Cllr Warder.
7 ELECTION OF CHAIRMEN OF COMMITTEES
Open Spaces
Upon the proposition of Cllr Mrs Smith, seconded by Cllr
Miller, members of this committee elected Cllr Mrs Bacon
as Chairman for the ensuing year. Upon the proposition
of Cllr Mrs Bacon, seconded by Cllr Mrs Smith, members
of this committee elected Cllr Mrs Harper as
Vice-Chairman for the ensuing year.
Amenities and Planning
Upon the proposition of Cllr B Allen, seconded by Cllr
Miller, members of this committee elected Cllr Adams as
Chairman for the ensuing year. Upon the proposition of
Cllr Mrs Darby, seconded by Cllr B Allen, members of
this committee elected Cllr Mrs Brooke as Vice-Chairman
for the ensuing year.
Policy and Finance
Upon the proposition of Cllr Adams, seconded by Cllr Mrs
Bacon, members of this committee elected Cllr Mrs Darby
as Chairman for the ensuing year. Upon the proposition
of Cllr Darby, seconded by Cllr Warder, members of this
committee elected Cllr Mrs Brooke as Vice-Chairman for
the ensuing year.
8 ELECTION OF TRUSTEES FOR THE MARIA TAYLOR CHARITY
At the proposition of Cllr Mrs Darby, seconded by
Cllr Warder, it was agreed to elect the existing
trustees, Cllr B Allen and Cllr Adams.
9 REPRESENTATIVES ON LOCAL BODIES
Representatives on local bodies were agreed as shown
on attached list.
10 MINUTES OF THE LAST MEETING
Minutes of the last meeting held on 23rd April,
2007, were considered and signed by the Chairman as a
true record after removing the letter ‘h’ from the end
of Cllr Gupta’s name in Minute 201.
11 MATTERS ARISING
Please will new councillors note the following:-
Minute 207 To Accept UHY Hacker Young As The External
Auditor And Receipt Of The Letter Sent Together With The
‘2007 Annual Returns- Important Practical Points’
The Clerk pointed out to councillors the item under
‘Conflicts of Interests’ whereby members are asked to
write to UHY Hacker Young if they are aware if the
Accountancy Firm acted for them in a personal capacity,
and to let UHY Hacker Young know of which council they
are a member so that arrangements can be made for the
audit to be conducted by another member of the UHY
Hacker Young organisation.
.
12 CHAIRMAN’S ANNOUNCEMENT
An urgent matter has arose and will be added to the
agenda at the end of the meeting.
13 CORRESPONDENCE
• Booklets for borrowing:- Local Council Review,
Chiltern News.
• Appeal for volunteers to join the Independent
Education Appeals Panel
• Invitation to the Little Chalfont Village Day at 2
p.m. on Saturday 9th June, 2007.
• Best Kept Village competition – judging will take
place from 22nd May to 1 July, 2007.
• Buckinghamshire Building Society have confirmed that
it will donate £500 towards the restoration of the
Coronation Clock and an invitation has been offered for
a representative of the council to receive the cheque on
July 27th, 2007 at 2 to 4 p.m. at Merlins Cave in
Chalfont St Giles.
14 REPORTS OF COMMITTEES
Open Spaces on 2nd April, 2007
Reports and recommendations were proposed and accepted
as a true record.
Matters Arising
Minute 35P Cllr Adams asked if the sign was to include
the business which operates from the Parish Council’s
old office. This will be discussed at the next committee
meeting.
Amenities and Planning on 16th April, 2007
Minute 177A/181A Don Marionos Latino Food – Cllr Mrs
Smith reported this planning application had been
refused.
15 ACCOUNTS
The following accounts were examined and, upon being
found in order, cheques were signed on the proposition
of Cllr Mrs Bacon, seconded by Cllr Mrs Smith:-
Inland Revenue 1928.17
Bucks C.C. - superannuation 1832.73
Southern Electric – unmetered electricity 334.65
Wicksteed Leisure – playground parts 70.76
Applied Sweepers Ltd – brushes for mechanical sweeper
128.66
Neil Curtis and Sons Funeral Contactors Ltd – grave
digging 540.00
Geo Browns implements Ltd – immobiliser 387.79
Sheriff Amenity Services - weedkiller 41.13
D Palmer – chairman’s allowance 30.00
Gemini – memorial plaque 82.84
Screwfix – tools and equipment 112.62
Viking Direct – toiletries 114.37
R Larman – Structural Engineer 541.97
SLCC – Books for council guidance 108.85
BALC – postage for councillors booklets 8.00
Grant and Stone Ltd – 31.40 +31.40+ 49.57= 112.37
BT – office phone 94.61
Post Office Ltd – vehicle licence for the council’s
Landrover 180.00
D. Lister – brickwork crack repairs for premises 1010.50
S Moffat – travel expenses to Clerk’s conference at
Canary Wharf 18.40
Greenham – materials and safety equipment - 20.02 +
16.32+180.05=216.39 deducted from credit note 14/840169
which amounts to 242.38 = 25.99 in credit 25.99 in
credit
STANDING ORDERS AND DIRECT DEBITS
25.5.07– Salaries 5270.82
IMPREST ACCOUNT
24.4.07 – BALC – Best Kept Village entry fee 8.00
30.4.07 M Alderton - cleaner 61.00
Petty cash checked
Councillors to sign cheques in next month are Cllrs B
Allen and Adams.
16 AMENDMENTS TO COUNCIL SIGNATORIES
It was agreed to remove ex-Cllrs Banham, Horne,
Gupta, Palmer, Moffat, Shafe, Watts from the list of
signatories for Council cheques and to add Cllrs Beane,
Brooke, B Smith, Miller, Heath, Harper and Quigley .
17 TO RECEIVE THE BANK RECONCILIATION AND STATEMENT
OF RECEIPTS AND PAYMENTS
The papers circulated prior to the meeting were
received.
18 COUNCILLORS REPORTS
• Cllr Nowell reported that he had attended a
meeting of the Bucks PCT and it was clear that there had
been an overspend on the budget resulting in a
substantial deficit.
• Cllr Mrs Bacon circulated a paper on Oxford and Bucks
Mental Health Trust and would keep the Council informed
about the progress of the sale of Debenham House.
19 CLERK’S REPORT
Noted.
INFORMATION ITEMS
20 COPTHALL LANE
Cllr Adams reported the road works had commenced but
the starting date did not relate to the signs.
21 GREYHOUND PH
Cllr Mrs Smith reported there were more advertising
signs being erected again on the railings.
22 THIS AGENDA ITEM IS ON PINK PAPER FOR
COUNCILLORS’EYES ONLY AND THE PUBLIC AND PRESS ARE
EXCLUDED
Please see pink paper
No other business being raised the meeting closed at
9.47p.m. |
