Meeting Agenda

2010-06-03 : Open Spaces

Councillors are requested to meet at the Church Lane end of the allotments at 7.30pm to carry out a site visit.

1. Apologies

2. Declaration of Interests

3. To approve minutes of meeting held on 13^th May 2010

4. Correspondence

a. Letter from resident regaring concerns about hanging baskets. Appendix 1

b. Information from Derek Tibbetts regarding registration of Commons. Appendix 2

c. Annual Chilterns Awards – request for nominations. Appendix 3

5. Review Action Points for last minutes

a. Highways sign replacements - agree updated design and sites

b. Cemetery Regulations review – Cllr Hatton to update

c. Bus shelter – repair to roof - Contractor instructed

d. Garden of Rest – repair to roof of brick building – Contractor instructed

e. Austenwood Dell inquiry from Firs Estate - update

f. Litter bins / grit bins - update

g. BCC/CDC clarification of responsibility for litter problems/pavements - update

h. Brakespear Memorial Infringement - updates

i. Memorial Bench – Bench delivered

j. Precinct - update

k. Best Kept Allotment Competition – update

l. Garden of Rest – Stonemason visit regarding alternative methods of erecting memorials - update

6. Allotments

a. Consider quote to extend water pipes at Love’s Delights allotments

b. Update on Chiltern District Council signs and consider new information signs at Love’s Delights allotments.

c. Letter to new allotment tenants –amend and approve for distribution. Appendix 4

d. Setting up of an allotment forum – update

e. Review of existing Allotment Tenancy Conditions by Cllrs Quigley and Adams

f. Date of for next Allotments Meeting: Saturday 19^th June at 11am

7. Change4Chalfont Community Orchard – to agree preferred location orchard

8. Information Items

a. Invitation to Colne Valley Park Wildlife & Recreation Forum on Wednesday 9^th June at 9.00pm

9. Date of Next Meeting: Thursday 1^st July 2010