Meeting Minutes
2010-05-19 : Finance & Admin
CHAIRMAN WILL ISSUE INSTRUCTIONS REGARDING EMERGENCY EXITS IN THE EVENT OF FIRE
Present – Cllr Isobel Darby (Chairman), Cllr Ken Adams, Cllr Pam Bacon, Cllr Jenny Brooke, Cllr Giles Heath, Cllr Peter Nowell and the Clerk
1F. Apologies –None
2F. Declaration of Interests – None declared
3F. To approve minutes of meeting held on 22nd April 2010
Minutes approved as a true record, and signed.
4F. Review action points
122f Bank accounts – update
Cllr. Darby reported that the precept of 149,164.50 had been received of which £120,000 had been transferred to the NatWest liquidity deposit account.
Both the NatWest Imprest account and reserve account had been closed. The Council now only have a current account and a liquidity deposit account with NatWest.
The high interest deposit bond with HSBC matures on 7th June 2010. Council had received a letter from HSBC asking if we would like the proceeds repaid into our business account or if we would like to reinvest into a High Interest Deposit Bond again. There was an option to reinvest for 3 months at 0.4% gross or 6 months at 0.45% gross or 12 months at 0.55% gross. It was RECOMMENDED that £50,000 plus interest be reinvested for 6 months. Clerk will draft a letter for two councillors to sign instructing HSBC of this. Action Clerk
123f Mazars – update
The statutory deadline for Council to approve the Annual Return was 30th June 2010. Cllr Brooke reported that the year end accounts were almost complete. The fixed assets list would be updated by the Clerk by the end of May. Cllrs Darby and Brooke would meet during the first week of June to complete the accounts which would then be circulated to the Finance Committee. Action Cllrs Darby & Brooke & Clerk
5F. Correspondence
Letter from a resident regarding 2010/11 Council Tax: The resident requests an explanation for the increase in the element of the Council Tax attributable to the Parish Council. The Clerk would respond explaining that sufficient funds were required to be put aside for continued specialist professional assistance required to carry out the wishes expressed by residents in the recent village survey. Action Clerk
NatWest: Letter informing the Council’s that their new Business Relationship Manager is Steve Mayo. Noted by Committee.
Request from St Paul’s Church for a donation towards the upkeep of St Paul’s Churchyard fir 2010/11. Cllr Heath proposed a donation of £250. Cllr Bacon seconded. Recommend a donation of £250 to St Paul’s Church for the upkeep of its churchyard.
6F. To review the Diesel Record Book
The Diesel Record Book was unavailable for review and would be presented to the next committee meeting. Action Clerk
7F. To approve the cheques for signing in May 2010
Finance report approved, with the following amendment: payments to Chalfont Wind Band and Chalfont St Peter PCC are donations for the Maria Taylor Carol service and not grants. Cheques signed by Cllrs. Adams and Heath. Check list attached. Cllrs Heath and Brooke to sign cheques at the next meeting.
8F. Information Items. None
9F. Date of next meeting – Thursday 17th June 2010
Meeting closed at 8.45 pm
