Meeting Minutes
2010-03-25 : Full Council Meeting
THE CHAIRMAN TO ISSUE INSTRUCTIONS REGARDING EMERGENCY FIRE EXITS IN THE EVENT OF FIRE
Present – Cllr Richard Allen (Chairman), Cllr John Hatton (Vice Chairman), Cllr Bruce Allen, Cllr. Ken Adams, Cllr Mike Beane, Cllr Jennifer Brooke, Cllr Peter Nowell, Cllr John Warder, Cllr Isobel Darby, Cllr Giles Heath, Cllr Brian Smith, Cllr Desmond Quigley, Cllr Janet Harper, Cllr Pam Bacon and Mrs. Penny Harris (temporary clerk)
In attendance: Mrs Sandy Warren.
Sandy Warren of the environment group, gave a brief presentation on the proposed grant application to SEEDA for improvements to Church Lane.
136. Apologies – Cllr Linda Smith
137. Declarations of Interest – Cllr Isobel Darby and Cllr John Warder as members of Chiltern District council, if Core Strategy is discussed.
138. Approve Minutes of 28th January, 25th February 2010 as a true record –
o Minutes of 28th January were approved as a true record, proposed by Cllr Darby, seconded by Cllr Harper.
o Minutes of 25th February were approved as a true record, subject to minor amendments, proposed by Cllr Bacon, seconded by Cllr Quigley. Minutes were signed.
139. Chairman’s announcements -
Cllr Richard Allen reported on a meeting he and Cllrs L.Smith and J.Hatton had had with the Football Club and a local former professional footballer. Who wants to donate funds to improve the club. The intention was to make the facilities in the club available to the school during school hours. The club also wanted to install LED lights. Cllr Allen commented that he thought the proposals would be a welcome idea.
David Meacock who is on a fund raising committee of the Community Centre, asked the Council for access to the VDS results. Cllr is the Parish Council representative on the Community Association and will therefore liaise with DM.
Cllr Allen said he had attended a briefing meeting of the draft core strategy at CDC.
140. Review Action Points from Previous meeting :
o Highway replacement sign – Progress update – no news at this time
o Web site – Progress update – Matt Platts has agreed to act as webmaster and update the website every week. He will do this until such time as the new office staff are competent enough to carry this out.
o Market Place Sign – Progress update – no news at this time
141. Clerks Report – Comments to be noted –
Clerk told the meeting that the circus had made a booking for Gold Hill during June. Also, news from the Police that a youth had been found who was responsible for the incidence of graffiti in the village. Police had requested assistance from Council for Haywardens to erect bike shed. Council agreed.
142. To consider referring all community based planning applications to main council before we comment in future. Changes to standing orders/terms of reference/delegated powers -
Cllr Richard Allen suggested that if a planning application came in which affected the whole village, it should come before Main Council. Cllr Darby said that consideration should be made to the different ways of doing this; either there should be a special meeting of main council or extend a planning meeting, co-opting all members onto the committee for the meeting. Cllr Richard Allen said we all need to be made aware and suggested that A & P suggest recommend a suitable course of action.
143. To examine the recommendations of the Minutes of the following Committees and confirm them as a true record – subject to some amendments, minutes were approved. The following recommendations were noted
o Open Spaces 4.2.10 – approved
o Open Spaces 4.3.10 - apologies from Cllr Brian Smith, and Cllr Pam Bacon was present. Minute 70p amended as agreed. Minutes proposed by Cllr Bacon and seconded by Cllr Harper.
o Amenities & Planning 8.3.10– approval deferred to May meeting
o Finance & Admin 18.3.10 – recommendations accepted, Proposed by Cllr Adams, seconded by Cllr Darby
o HR 11.3.10 –
I. Subject to minor amendments, the advertisement for replacement office staff was approved, proposed by Cllr Harper, seconded by Cllr Hatton
II. Cllr Smith said the advertisement would be placed in the Bucks Advertiser. It is proposed that the total hours worked by the new staff will be ten hours greater than at present. Cllr Nowell would review the information regarding the positions to appear on the website.
III. Cllr Smith said he had researched project management for the haywardens. This was agreed, in principal, subject to cost. Proposed by Cllr Darby, seconded by Cllr Nowell.
IV. The position of assistant haywarden to remain unfilled for the time being.
144. Reports on outside Meetings attended by councillors -
o Cllr Bacon reported on the speed limit review which incorporated all the Parish Council recommendations and will be implemented in May.
o Cllr Harper reported that an £80k grant is being applied for to SEEDA by the Environment Group to re-do Church Lane.
o Cllr. Adams told the meeting that his four year term as Governor of the Middle School is coming to an end, and asked that Council support his continued participation.
145. Information items to be noted
Cllr Bacon told the meeting she had written to Gerald Eve detailing all the historical points regarding the Grange site.
Date of next meeting – Thursday 29th April 2010
Meeting closed at 10.20
