Meeting Minutes
2010-01-13 : Open Spaces
Present – Cllr Janet Harper, Cllr Giles Heath, Cllr John Hatton, co-opted to committee Cllr Isobel Darby and the clerk
In attendance – Cllr Jenny Brooke, one member of the public
1. Apologies – Cllr Ken Adams, Cllr Desmond Quigley and the head haywarden
2. Declarations of Interest – none given
3. To approve minutes of Thursday 9th December
Minutes were approved as a true record and signed.
4. Review actions from last meeting
52Pd To agree on a final design for the Designated Budget highway sign - it was agreed to arrange a camera-ready artwork of the old village shield. Cllr. Hatton REPORTED this COULD be done at a cost of £120, which was approved by the committee. He will produce two colour versions of the sign for consideration at the next meeting. ACTION: JHAT
54P To agree conditions for the rental of a brushcutter – deferred to next meeting
58P4 To replace bollard in Love's Delight allotments – clerk had been informed by head haywarden that he was in possession of a replacement bollard and it was intended to install it asap.
58P1 To decide a solution to access problems created by Mill Meadow gate - it was suggested a combination lock be used
55P To devise a strategy for winning the Best Kept Village competition in 2010 – Cllr Harper stressed the importance of ensuring that all categories that would be considered in the voting be concentrated on and that an appeal for volunteers be initiated. Cllr Smith suggested a web-site appeal for litter pickers.
Bench to be replaced in the Garden of Rest, suggested to the memory of Jim Fleming. Clerk will source a replacement bench.
Cllr Heath to look into the possibility of planting broom or gorse on the common.
Last year the Youth Club volunteered to take on a BKV projecft and Cllr Smith will liaise. Noticeboards to be refurbished or replaced as well as updated regularly before May.
To improve the condition of pavements and manage litter problems. The Clerk will investigate the responsibilities of CDC and BCC within our parish to ensure more rregular maintenance.
To find solutions for persistent litter problems around Chalfonts Collegte and surrounding footpaths. Cllrs Brooke and B.Allen will consult with Sue Tanner.
Red telephone booth by Waggon and Horses to be removed. ACTION: CLERK, CLLRS B SMITH, HEATH, BROOKE, B ALLEN, CLERK
52Pa To consider applying for the Devolved Powers scheme – this was discussed but a conclusion was not forthcoming. Further investigation to be undertaken. Clerk to action
7. To agree on repairs to the bus shelter outside The George – clerk to obtain quotations
8. To discuss replacing litter bins in the village centre – clerk had obtained samples of several styles. Further information was requested as it was thought that the bins needed to be larger than illustrated. A list6 of where these are needed to be compiled for next meeting Action: Clerk, Haywardens
9. To discuss issues arising from severe winter weather, including the grit/salt bin on Boundary Road.
A request for a replacement grit bin in Boundary Road had been received. There had originally been one sited there, but had been vandalised and removed. It was decided to make a list of all the possible locations where a grit bin would be needed.
10. To consider applying for the Bucks County Playground grant
Cllr Harper recommended that the Council apply, with regard to Mill Meadow. To decide who will attend the day’s workshop in February.
11. To review proposed new rules/design for the Garden of Rest
Cllr. Hatton gave a short presentation showing various styles of grave suitable for a lawn style cemetery. Cllr Harper suggested a separate area be considered for vault style graves and for cremation plaques. Committee members to review revised rules before next meeting to prepare them for an external audit.
In preparation for the new section other tasks remain –
o Revise pricing/charge
o Publicise new regulations on website, new brochure and noticeboards
o Create design for lawn section with specific dimensions and options for headstone footings (Sheffield or suitable alternative).
o Revise procedure for dealing with suppliers and funeral directors
o Create planting scheme for memorial trees and for placement of memorial benches. ACTION: ALL COMMITTEE MEMBERS, CLERK, HAYWARDENS
12. Information items
None at this time
13. Date of next meeting, 4th February 2010
